The Town Clerk is responsible for maintaining and preserving official documents of the Town, such as the letters patent, by-laws, minutes of meetings, financial records, et cetera. The Town Clerk attends all Council meetings and prepares the agenda and all required documentation.
In addition to these functions, the town clerk fulfills numerous secretarial duties, namely to:
Certify any document required by law
Certify copies of official documents
Conduct consultation procedures
Oversee legal actions involving the Town
Prepare the signing of real estate contracts or procurements of goods and services
Supervise property auctions by the Town, including those for non-payment of property taxes due to the Town
Manage the property and civil liability insurance portfolio, administrative documents and archives
Conduct procedures for the opening of tenders and adoption of municipal by-laws
Prepare legal documents and legal notices
Administer the transfer of the Town’s bonds
Organize and supervise elections or referendums held in the territory
Apply the Act respecting Access to Documents Held by Public Bodies and the Protection of Personal Information, CQLR c A-2.1
Any other function for which the Town Clerk’s participation is required by law
Complaints addressed to the Town of Hudson should reach the Town Clerk within 15 days following an event, otherwise the application may be rejected.